A resignation acceptance letter is a letter sent to the person resigning on behalf of their employer. This letter usually discusses how the resignation is accepted with regret and in consideration of the person’s contribution to the organisation. The letter should also detail any benefits the person will receive in being released from their employment.
Tips for writing a resignation acceptance letter
If you are writing a resignation letter, the best way to go is to plan it well. Do not rush into it, as your employer might ask you for something that you cannot possibly write on the spot. Before you start drafting the resignation acceptance letter, make sure you can structure it well; it is the first thing your employer will see when they pick up the letter.
- Language and Grammar
Do not use vague language when you are writing the letter. The letter should be formal and very direct in terms of language. There is no point in being informal or imprecise about your decision to resign. Make sure that you have a good grasp of grammar when you are writing the letter, as this will really show your employer how professional and mature you are.
- Resignation reasons
Although you may not want to write down why you are resigning, some employers will ask for it. You do not have to give a reason for your resignation, but if they push, then it is important that you give them one that justifies your leaving the company.
- Future plans
You do not have to tell your employer about where you will be heading next. But if they are curious, you can tell them that in the letter. If you have plans for the future, it would be best if you can let your employer know about that as well so that there is no speculation regarding your motives for resigning from the company. Make sure that whatever future plans you share with the organisation is something that will not interfere with their operation and productivity in any way.
- Benefits and Bonuses
If there are benefits and bonuses to which you are entitled, make sure that these are detailed in the letter as well. For example, suppose there are performance bonuses to which you might be entitled. In that case, it is important that you mention them in the letter and include the relevant details about the amount of bonus you will be receiving for each year.
- Signature and enclosures
As this is official communication, make sure that your letter is signed through the proper channels. If it is signed by the spokesman of the company, make sure you put your name on the letter as well. Make sure that you enclose any necessary documents, certificates and credentials that you need to be returned to you.
Bottom line
It is important for you to have a resignation letter accepted by your employer. This can only happen if you are able to structure the letter properly. The letter’s language and structure should be formal, direct and professional so that your employer sees you as an adult, capable of making decisions about your life. A letter will help you get on with your life after work and move forward with confidence.
