Payroll Management terms you must know!

Payroll Management terms you must know!

Written by Deepak Bhagat, In Technology, Published On
January 28, 2022
Last modified on May 24th, 2023

Payroll management is a system that is composed of the management and procedures for allocating and accounting for an entity’s manpower to ensure that it has adequate employees, employees are utilized efficiently and effectively, and funds expended for this purpose are authorized, controlled, and applied. Payroll management plays a pivotal role in work schedule planning by determining the regularity of working hours. It encompasses the systematic and timely compensation of employees based on their recorded work hours. Over the years, payroll management trends have evolved in tandem with advancements in technology, such as paperless payroll solutions. Implementing paperless payroll systems brings the benefits of increased efficiency, reduced environmental impact, and enhanced data security to organizations by eliminating the need for physical documentation and transitioning to digital payroll processes.

Payroll management terms you must know include:

Pay As You Earn (PAYE) :

This method ensures that taxes are deducted from your paycheck as soon as you earn them throughout the year instead of waiting for the end of the year. The payroll system tracks your taxable income on a daily basis, during Pay As You Earn.

Pay Periods :

Pay periods are established to pay employees for their time worked. The pay period can be weekly, biweekly or monthly. Bi-weekly is more common where you get paid every other week on the same day, whereas payroll management in companies with a higher number of employees may require weekly pay periods to ensure that everyone gets their paycheck by end of the week. Payroll management trends also include that employee should receive their paycheck by 12:00 pm (Noon) New York time every Thursday despite what country they reside in as it helps to avoid confusion and mistakes including overtime rates and leaves. Payroll Pay periods are used to track salary and wages earned by employees.

Pay Rate :

Pay rate is a specific hourly or salaried rate paid by an employer to an employee for time worked. Pay rates can be based on industry, location, seniority level as well as other factors such as education and experience. Payroll management trends also include that companies must offer competitive pay rates which enables them to hire the best possible workforce. Pay rates should be standardized so that every employee in the company is paid the same amount of money for the same job even though they may belong to different locations and countries where the cost of living varies greatly. The Payroll Management trend includes that employees must be compensated with appropriate salaries and benefits based on their qualifications, skills, and experience. Pay rates are used to track salaries earned by employees.

Pay Ranges :

Pay rate ranges identify the range of pay rates for each job title or job class. Pay rate ranges can be divided into several categories including an entry-level, experienced, trainee, etc. Payroll management trends have included that if any employee is given a new job role then they should be made to re-apply for their position with new responsibilities. Pay rates are used to track salary ranges earned by employees.

Pay Structure :

Pay structure includes fixed components such as base pay, variable components such as incentives, benefits, bonuses, etc., and often one-time payments such as commissions or severance packages. Payroll management trends you must know to include that the Pay structure must be carefully planned and designed to incentivize employees who are more productively contributing and reward employees for taking fewer risks and care about the company’s benefits. Pay structures can also include different pay rates for the same job based on the location of the position. Pay structures are used to track the salary structures earned by employees.

Pay period documentation :

Pay period documentation is an integral part of payroll management which ensures compliance with federal, state, and local employment laws such as minimum wage, overtime hours, etc. Pay period documentation is used to track hours worked by employees so that they don’t go over work hour limits set by law while keeping in mind that some companies can require more working hours than what is mandatory. If you are looking for a backup for Microsoft 365 calendar, then you must check out, they are well-versed in their respective fields.


Payroll management is an important process that ensures that employees get their hard-earned money. Payroll management trends must be kept in mind by companies of all sizes to avoid any legal trouble and loss of business due to the negligence of the Payroll Management team. Payroll management reports can help you keep track of everything related to the payroll of your company.

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